Zenka Kyokucho 逮捕歴局長 CRB/DBS Officer
Criminal Records Bureau Officer: Michael Ilderton Rokudan.
ANY problems or difficulties: Contact Details. Michael Ilderton Rokudan. British Wadokai. Click on image to email. |
Applicant's Guidence NotesApplicant's Guidance Notes for on-line DBS Applications.
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IF YOU ARE INVOLVED WITH CHILDREN & VULNERABLE ADULTS IT IS YOUR RESPONSIBILITY, AND ALSO A LEGAL REQUIREMENT, TO ENSURE THAT YOU HAVE A VALID CRB/DBS CERTIFICATE.
Criminal Records Administration Officer Application Forms
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Who can ask for a DBS check?
Only employers and licensing bodies can request a DBS check. Job applicants can’t do a criminal records check on themselves. Instead, they can request a basic disclosure from Disclosure Scotland (you don’t have to be from Scotland to do this).
DBS eligibility guidance lists most roles that are eligible for a check. You can contact DBS if you’re not sure.
Only employers and licensing bodies can request a DBS check. Job applicants can’t do a criminal records check on themselves. Instead, they can request a basic disclosure from Disclosure Scotland (you don’t have to be from Scotland to do this).
DBS eligibility guidance lists most roles that are eligible for a check. You can contact DBS if you’re not sure.
Criminal Records Bureau (CRB) checks are now called Disclosure and Barring Service (DBS) checks.You may need to check someone’s criminal record if they apply:
- for certain jobs or voluntary work, eg working with children or in healthcare
- to foster or adopt a child
Apply On-line for Basic Disclosure
DBS Basic Disclosure results in as little as 1-minute with Care Check!
Basic Disclosure results in as little as 1-minute from November 2017!
The updated turnaround times that we will be providing for Basic DBS checks when our system switches over from Disclosure Scotland to the DBS in November 2017.
The system will officially complete applications within an average of one minute. If an applicant is matched against the Police National Computer (PNC) we will be able to provide the disclosure result in four and a half hours from start to finish. If you are a current Basic Disclosure system user, you will notice that this is a vast improvement from the current timescales provided by Disclosure Scotland. The switch over will be an automated transition to ensure the process is hassle free for users.
We will provide you with more key dates and new system guidance in due course, but in the meantime if you have any queries about the switch over, please don't hesitate to contact us on 0333 777 8575 or via email: info@carecheck.co.uk
Basic Disclosure results in as little as 1-minute from November 2017!
The updated turnaround times that we will be providing for Basic DBS checks when our system switches over from Disclosure Scotland to the DBS in November 2017.
The system will officially complete applications within an average of one minute. If an applicant is matched against the Police National Computer (PNC) we will be able to provide the disclosure result in four and a half hours from start to finish. If you are a current Basic Disclosure system user, you will notice that this is a vast improvement from the current timescales provided by Disclosure Scotland. The switch over will be an automated transition to ensure the process is hassle free for users.
We will provide you with more key dates and new system guidance in due course, but in the meantime if you have any queries about the switch over, please don't hesitate to contact us on 0333 777 8575 or via email: info@carecheck.co.uk
Basic DBS Check guidance booklets.
BASIC DBS Applicant Guidance
BASIC DBS Applicant Manager/Employer Guidance
The new system will go live on Monday 18th December and we are expecting Basic DBS checks to process very quickly. The vast majority will complete within the same day, but a large number of checks will complete within an hour.
As soon as an application completes, the system will send a notification to the applicant manager to log in to the system and view the result.
If the result is clear then there will be a PDF download of the certificate information. However, if the application contains convictions, the system will inform the applicant manager and advise that they need to wait to view the hard copy applicant certificate.
If you need to view an applicant's certificate this can be done in two ways. Firstly, the applicant can nominate the employer to view an electronic copy via the DBS web portal. Alternatively, the applicant can produce the hard copy certificate to the employer. If the applicant requires a paper certificate then they would need to request this at time of application. Please note that there is no extra charge for this.
If the organisation wishes to view the applicant certificates that contain information via the DBS Web Portal, then they will need to create a DBS organisation account. This process is very quick and easy and can be accessed by clicking the button below.
Create DBS.GOV Organisation Account
If you have any queries regarding the new Basic DBS process, then please do not hesitate to contact us on 0333 777 8575 or via email info@carecheck.co.uk
BASIC DBS Applicant Guidance
BASIC DBS Applicant Manager/Employer Guidance
The new system will go live on Monday 18th December and we are expecting Basic DBS checks to process very quickly. The vast majority will complete within the same day, but a large number of checks will complete within an hour.
As soon as an application completes, the system will send a notification to the applicant manager to log in to the system and view the result.
If the result is clear then there will be a PDF download of the certificate information. However, if the application contains convictions, the system will inform the applicant manager and advise that they need to wait to view the hard copy applicant certificate.
If you need to view an applicant's certificate this can be done in two ways. Firstly, the applicant can nominate the employer to view an electronic copy via the DBS web portal. Alternatively, the applicant can produce the hard copy certificate to the employer. If the applicant requires a paper certificate then they would need to request this at time of application. Please note that there is no extra charge for this.
If the organisation wishes to view the applicant certificates that contain information via the DBS Web Portal, then they will need to create a DBS organisation account. This process is very quick and easy and can be accessed by clicking the button below.
Create DBS.GOV Organisation Account
If you have any queries regarding the new Basic DBS process, then please do not hesitate to contact us on 0333 777 8575 or via email info@carecheck.co.uk
Enhanced CRB
Enhanced (Activity Specific) CRB/DBS Certification.
Criminal Record Bureau Checks Policy.
“The role of the Criminal Records Bureau is to reduce the risk of abuse by ensuring that those who are unsuitable are not able to work with children and/or vulnerable adults”
The Home Secretary
British Wado Federation adhere to and support the following guidelines;
What is the CRB?
The Criminal Records Bureau (CRB), an Executive Agency of the Home Office, provides wider access to criminal record information through its Disclosure service.
This service enables organisations in the public, private and voluntary sectors to make safer recruitment decisions by identifying candidates who may be unsuitable for certain work, especially that involve children or vulnerable adults. The CRB was established under Part V of the Police Act 1997 and was launched in March 2002.
Prior to 2002, access to police checks was mainly confined to organisations in the statutory sector for staff who had ‘substantial unsupervised access’ to children. There were many other organisations that could not access these checks and yet had staff with similar access to vulnerable groups. The CRB enables many more organisations to access these checks as part of good recruitment practice.
Organisations wishing to use the service can ask successful job applicants to apply for one of two types of check. The type of check required will depend upon the nature of the position. These are called Enhanced and Standard Disclosures, both require a fee but are free of charge to volunteers.
Who Runs the CRB?
The Criminal Records Bureau (CRB) is run as an Executive Agency of the Home Office by Civil Servants, and delivers the service through a number of strategic partnerships with:
The Police - For the provision of information that is held on the Police National Computer and held locally by the forces.
Capita - CRB’s private sector partner that operates an administration infrastructure and call centre.
Registered Bodies - As the primary contact point for checking Disclosure applications and validating information provided by the applicant; establishing the identity of the applicant; submitting a fully completed application form; countersigning the application form to confirm entitlement.
The Civil Servants manage the overall process and carry out the confidential checking part of the service as well as the management and assurance of the Registered Body network.
The CRB also works in partnership with the Department of Health (DH) and the Department for Children, Schools and Families (DCSF) for the provision of information that is held by them, of people considered unsuitable or banned from working with children and vulnerable adults.
What information is available through a CRB check?
A CRB check can provide access to a range of different types of information, such as, information:
held on the Police National Computer (PNC), including Convictions, Cautions,Reprimands and Warnings in England and Wales, and most of the relevant convictions in Scotland and Northern Ireland may also be included. (The CRB reserves the right to add new data sources);
held by local police forces and other agencies, relating to relevant non-conviction information;
held on lists maintained by the Independent Safeguarding Authority (ISA);
Other data sources such as British Transport Police; the Royal Military Police; the Ministry of Defence Police.
Scottish Criminal Records Office (SCRO) - if you have spent any time living in Scotland.
Not all applications for those working with children or vulnerable adults will be eligible for a check against lists held by the Independent Safeguarding Authority (ISA).
The CRB does not check whether an applicant is permitted to work within the UK. The employer has liability for ensuring that the person they intend to employ does not have any restriction on their ability to take up employment within the UK.
What is the Rehabilitation of Offenders Act (ROA) 1974?
The Rehabilitation of Offenders Act (ROA) 1974 applies to England, Scotland and Wales, and is aimed at helping people who have been convicted of a criminal offence and who have not re-offended since.
Anyone who has been convicted of a criminal offence, and received a sentence of not more than 2.5 years in prison, benefits as a result of the Act, if he or she is not convicted again during a specified period otherwise known as the 'rehabilitation period’. The length of this period depends on the sentence given for the original offence and runs from the date of the conviction. If the person does not re-offend during this rehabilitation period, they become a ‘rehabilitated person’, and their conviction becomes ‘spent’.
For example, if a person receives a sentence of imprisonment or detention in a young offenders institute of between 6 months and 2.5 years, the rehabilitation period is 10 years, or 5 years if the individual was under 18 at the time of conviction. For an absolute discharge the rehabilitation period is six months.
Sentences can carry fixed or variable rehabilitation periods and these periods can be extended if the person offends again during the rehabilitation period. However, if the sentence is more that 2.5 years in prison the conviction never becomes ‘spent’. It is the sentence imposed by the courts that counts, even if it is a suspended sentence, not the time actually spent in prison.
Once a conviction is ‘spent’, the convicted person does not have to reveal it or admit its existence in most circumstances. However, there are some exceptions relating to employment and these are listed in the Exceptions order to the ROA. The two main exceptions relate to working with children or working with the elderly or sick people. If a person wants to apply for a position that involves working with children or working with the elderly or sick people they are required to reveal all convictions, both spent and unspent.
What is the Code of Practice?
Organisations that wish to use CRB checks must comply with the CRB’s Code of Practice, developed after a lengthy public consultation exercise with input from a range of organisations.
The Code of Practice is intended to ensure - and to provide assurance to those applying for Standard and Enhanced Disclosures - that the information released will be used fairly. The Code also seeks to ensure that sensitive personal information is handled and stored appropriately and is kept for only as long as necessary.
Anybody, who receives Standard or Enhanced Disclosure information must abide by the Code of Practice, this includes:
Registered Bodies
Umbrella Bodies
Recruiters and others receiving such information
The Code of Practice states that Disclosure information should only be used in the context of a policy on the recruitment of ex-offenders, designed to protect applicants from unfair discrimination on the basis of non-relevant past convictions. The CRB has developed a specimen policy on the recruitment of ex-offenders to help guide organisations.
Storage of Disclosure information is also important. The Code of Practice requires that the information revealed is considered only for the purpose for which it was obtained. It should be destroyed after a suitable period has passed - usually not more than six months.
Organisations must therefore use Disclosure information fairly, and ensure that it is handled and stored appropriately. They must also satisfy the CRB that they are complying with the Code of Practice, which means co-operating with requests from the CRB to undertake assurance checks, as well as reporting any suspected malpractice in relation to the Code or misuse of Disclosures.
The CRB can refuse to issue the results of a CRB check if it suspects that the Code of Practice is not being adhered to.
What are Registered Bodies?
A Registered Body is an organisation that is registered to access the Disclosure service either to check staff it recruits directly to posts eligible for a check, organisations which access the Disclosure service on behalf of those organisations that are recruiting to such positions but which do not, or are not eligible, to register with the CRB themselves. This letter type is also referred to as an Umbrella Body.
These organisations are entitled to ask exempted questions under the Exceptions Order to the Rehabilitation of Offenders Act (ROA) 1974 Exceptions Order 1975 or will countersign applications on behalf of people or organisations who themselves are entitled to ask exempted questions.
The Registered Body’s role is to:
Check and validate the information provided by the applicant on the application form.
Establish the true identity of the applicant, through the examination of a range of documents using guidance provided by the CRB.
Ensure the application form is fully completed and the information it contains is accurate.
Countersign applications to confirm that the organisation has an entitlement to access criminal record information.
To comply with the CRB’s Code of Practice.
Registered Bodies that provide access to the CRB service to other organisations are called Umbrella Bodies. For example, a large organisation that has registered with the CRB to check out its own staff and/or volunteers may decide to offer access to CRB checks to smaller organisations. Umbrella Bodies have the same responsibilities as Registered Bodies and must take reasonable steps to ensure that any organisation they are countersigning on behalf of also complies with the relevant responsibilities and obligations.
Umbrella Bodies play an important role in the success of the CRB as they provide the mechanism by which many smaller organisations will access CRB checks.
CRB Service at a Glance
The Criminal Records Bureau (CRB) acts as a ‘one-stop-shop’ for organisations, checking police records and, in relevant cases, information held by the Department of Health (DH) and the Department for Children, Schools and Families (DCSF). There are two levels of CRB check currently available; called Standard and Enhanced Disclosures.
The two CRB checks are available in cases where an employer is entitled to ask exempted questions under the Exceptions Order to the Rehabilitation of Offenders Act (ROA) 1974. This includes any organisation whose staff or volunteers work with children or vulnerable adults. They are issued free to volunteers.
Standard Disclosure
This is primarily available to anyone involved in working with children or vulnerable adults, as well as certain other occupations and entry into professions as specified in the Exceptions Order to the Rehabilitation of Offenders Act (ROA) 1974. Standard Disclosures show current and spent convictions, cautions, reprimands and warnings held on the Police National Computer. If the post involves working with children or vulnerable adults, the following may also be searched:
Protection of Children Act (POCA) List
Protection of Vulnerable Adults (POVA) List
Information that is held under Section 142 of the Education Act 2002 (formerly known as List 99)
Enhanced Disclosure
This is the highest level of check available to anyone involved in regularly caring for, training, supervising or being in sole charge of children or vulnerable adults. It is also available in certain licensing purposes and judicial appointments. Enhanced Disclosures contain the same information as the Standard Disclosure but with the addition of any relevant and proportionate information held by the local police forces.
The CRB recognises that the Standard and Enhanced Disclosure information can be extremely sensitive and personal, therefore it has published a Code of Practice and employers’ guidance for recipients of Disclosures to ensure they are handled fairly and used properly.
A copy of the Standard or Enhanced Disclosure will be sent out to the applicant as well as the Registered Body.
For more information please visit the Government website: www.crb.gov.uk
Criminal Record Bureau Checks Policy.
“The role of the Criminal Records Bureau is to reduce the risk of abuse by ensuring that those who are unsuitable are not able to work with children and/or vulnerable adults”
The Home Secretary
British Wado Federation adhere to and support the following guidelines;
What is the CRB?
The Criminal Records Bureau (CRB), an Executive Agency of the Home Office, provides wider access to criminal record information through its Disclosure service.
This service enables organisations in the public, private and voluntary sectors to make safer recruitment decisions by identifying candidates who may be unsuitable for certain work, especially that involve children or vulnerable adults. The CRB was established under Part V of the Police Act 1997 and was launched in March 2002.
Prior to 2002, access to police checks was mainly confined to organisations in the statutory sector for staff who had ‘substantial unsupervised access’ to children. There were many other organisations that could not access these checks and yet had staff with similar access to vulnerable groups. The CRB enables many more organisations to access these checks as part of good recruitment practice.
Organisations wishing to use the service can ask successful job applicants to apply for one of two types of check. The type of check required will depend upon the nature of the position. These are called Enhanced and Standard Disclosures, both require a fee but are free of charge to volunteers.
Who Runs the CRB?
The Criminal Records Bureau (CRB) is run as an Executive Agency of the Home Office by Civil Servants, and delivers the service through a number of strategic partnerships with:
The Police - For the provision of information that is held on the Police National Computer and held locally by the forces.
Capita - CRB’s private sector partner that operates an administration infrastructure and call centre.
Registered Bodies - As the primary contact point for checking Disclosure applications and validating information provided by the applicant; establishing the identity of the applicant; submitting a fully completed application form; countersigning the application form to confirm entitlement.
The Civil Servants manage the overall process and carry out the confidential checking part of the service as well as the management and assurance of the Registered Body network.
The CRB also works in partnership with the Department of Health (DH) and the Department for Children, Schools and Families (DCSF) for the provision of information that is held by them, of people considered unsuitable or banned from working with children and vulnerable adults.
What information is available through a CRB check?
A CRB check can provide access to a range of different types of information, such as, information:
held on the Police National Computer (PNC), including Convictions, Cautions,Reprimands and Warnings in England and Wales, and most of the relevant convictions in Scotland and Northern Ireland may also be included. (The CRB reserves the right to add new data sources);
held by local police forces and other agencies, relating to relevant non-conviction information;
held on lists maintained by the Independent Safeguarding Authority (ISA);
Other data sources such as British Transport Police; the Royal Military Police; the Ministry of Defence Police.
Scottish Criminal Records Office (SCRO) - if you have spent any time living in Scotland.
Not all applications for those working with children or vulnerable adults will be eligible for a check against lists held by the Independent Safeguarding Authority (ISA).
The CRB does not check whether an applicant is permitted to work within the UK. The employer has liability for ensuring that the person they intend to employ does not have any restriction on their ability to take up employment within the UK.
What is the Rehabilitation of Offenders Act (ROA) 1974?
The Rehabilitation of Offenders Act (ROA) 1974 applies to England, Scotland and Wales, and is aimed at helping people who have been convicted of a criminal offence and who have not re-offended since.
Anyone who has been convicted of a criminal offence, and received a sentence of not more than 2.5 years in prison, benefits as a result of the Act, if he or she is not convicted again during a specified period otherwise known as the 'rehabilitation period’. The length of this period depends on the sentence given for the original offence and runs from the date of the conviction. If the person does not re-offend during this rehabilitation period, they become a ‘rehabilitated person’, and their conviction becomes ‘spent’.
For example, if a person receives a sentence of imprisonment or detention in a young offenders institute of between 6 months and 2.5 years, the rehabilitation period is 10 years, or 5 years if the individual was under 18 at the time of conviction. For an absolute discharge the rehabilitation period is six months.
Sentences can carry fixed or variable rehabilitation periods and these periods can be extended if the person offends again during the rehabilitation period. However, if the sentence is more that 2.5 years in prison the conviction never becomes ‘spent’. It is the sentence imposed by the courts that counts, even if it is a suspended sentence, not the time actually spent in prison.
Once a conviction is ‘spent’, the convicted person does not have to reveal it or admit its existence in most circumstances. However, there are some exceptions relating to employment and these are listed in the Exceptions order to the ROA. The two main exceptions relate to working with children or working with the elderly or sick people. If a person wants to apply for a position that involves working with children or working with the elderly or sick people they are required to reveal all convictions, both spent and unspent.
What is the Code of Practice?
Organisations that wish to use CRB checks must comply with the CRB’s Code of Practice, developed after a lengthy public consultation exercise with input from a range of organisations.
The Code of Practice is intended to ensure - and to provide assurance to those applying for Standard and Enhanced Disclosures - that the information released will be used fairly. The Code also seeks to ensure that sensitive personal information is handled and stored appropriately and is kept for only as long as necessary.
Anybody, who receives Standard or Enhanced Disclosure information must abide by the Code of Practice, this includes:
Registered Bodies
Umbrella Bodies
Recruiters and others receiving such information
The Code of Practice states that Disclosure information should only be used in the context of a policy on the recruitment of ex-offenders, designed to protect applicants from unfair discrimination on the basis of non-relevant past convictions. The CRB has developed a specimen policy on the recruitment of ex-offenders to help guide organisations.
Storage of Disclosure information is also important. The Code of Practice requires that the information revealed is considered only for the purpose for which it was obtained. It should be destroyed after a suitable period has passed - usually not more than six months.
Organisations must therefore use Disclosure information fairly, and ensure that it is handled and stored appropriately. They must also satisfy the CRB that they are complying with the Code of Practice, which means co-operating with requests from the CRB to undertake assurance checks, as well as reporting any suspected malpractice in relation to the Code or misuse of Disclosures.
The CRB can refuse to issue the results of a CRB check if it suspects that the Code of Practice is not being adhered to.
What are Registered Bodies?
A Registered Body is an organisation that is registered to access the Disclosure service either to check staff it recruits directly to posts eligible for a check, organisations which access the Disclosure service on behalf of those organisations that are recruiting to such positions but which do not, or are not eligible, to register with the CRB themselves. This letter type is also referred to as an Umbrella Body.
These organisations are entitled to ask exempted questions under the Exceptions Order to the Rehabilitation of Offenders Act (ROA) 1974 Exceptions Order 1975 or will countersign applications on behalf of people or organisations who themselves are entitled to ask exempted questions.
The Registered Body’s role is to:
Check and validate the information provided by the applicant on the application form.
Establish the true identity of the applicant, through the examination of a range of documents using guidance provided by the CRB.
Ensure the application form is fully completed and the information it contains is accurate.
Countersign applications to confirm that the organisation has an entitlement to access criminal record information.
To comply with the CRB’s Code of Practice.
Registered Bodies that provide access to the CRB service to other organisations are called Umbrella Bodies. For example, a large organisation that has registered with the CRB to check out its own staff and/or volunteers may decide to offer access to CRB checks to smaller organisations. Umbrella Bodies have the same responsibilities as Registered Bodies and must take reasonable steps to ensure that any organisation they are countersigning on behalf of also complies with the relevant responsibilities and obligations.
Umbrella Bodies play an important role in the success of the CRB as they provide the mechanism by which many smaller organisations will access CRB checks.
CRB Service at a Glance
The Criminal Records Bureau (CRB) acts as a ‘one-stop-shop’ for organisations, checking police records and, in relevant cases, information held by the Department of Health (DH) and the Department for Children, Schools and Families (DCSF). There are two levels of CRB check currently available; called Standard and Enhanced Disclosures.
The two CRB checks are available in cases where an employer is entitled to ask exempted questions under the Exceptions Order to the Rehabilitation of Offenders Act (ROA) 1974. This includes any organisation whose staff or volunteers work with children or vulnerable adults. They are issued free to volunteers.
Standard Disclosure
This is primarily available to anyone involved in working with children or vulnerable adults, as well as certain other occupations and entry into professions as specified in the Exceptions Order to the Rehabilitation of Offenders Act (ROA) 1974. Standard Disclosures show current and spent convictions, cautions, reprimands and warnings held on the Police National Computer. If the post involves working with children or vulnerable adults, the following may also be searched:
Protection of Children Act (POCA) List
Protection of Vulnerable Adults (POVA) List
Information that is held under Section 142 of the Education Act 2002 (formerly known as List 99)
Enhanced Disclosure
This is the highest level of check available to anyone involved in regularly caring for, training, supervising or being in sole charge of children or vulnerable adults. It is also available in certain licensing purposes and judicial appointments. Enhanced Disclosures contain the same information as the Standard Disclosure but with the addition of any relevant and proportionate information held by the local police forces.
The CRB recognises that the Standard and Enhanced Disclosure information can be extremely sensitive and personal, therefore it has published a Code of Practice and employers’ guidance for recipients of Disclosures to ensure they are handled fairly and used properly.
A copy of the Standard or Enhanced Disclosure will be sent out to the applicant as well as the Registered Body.
For more information please visit the Government website: www.crb.gov.uk
